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31 oktober 2023

Applying for a work visa or residence permit in the Netherlands

The entire process and all the steps

There are several reasons for someone to want to move to the Netherlands for work or study. Might be because the Dutch have a high quality of life, offer several education options, to be in a multilingual environment, to improve their work-life balance or just the biking culture. For whatever reason fits you, when coming to the Netherlands to work from outside of the EU, you will need either a work visa or a residence permit.  The application process isn’t the easiest and to help you on your way, we have broken it down. Beneath you can find the steps to be taken and some tips and tricks when applying for a work visa or residence permit.

Determine the Type of Residence Permit

Identify the type of residence permit you need. In previous blogs we distinguished some types of work visas and residence permits. For example a work visa, study permit, or highly skilled migrant permit.

Check the requirements for the permit

To be able to apply, you must meet the general requirements for a work visa sponsorship and/or residence permit, as well as any specific requirements for the type of permit you are applying for. For example, if you are applying for a residence permit to work in the Netherlands, you will need to have a job offer from a Dutch employer. To know the exact requirements, we refer you to the website of the IND. To have an idea which visa or permit applies to your situation take a look at the summary of different types of permits.

Collect the compulsory documents

Which documents are needed to apply to which visa differs per visa. Overall, you will need to provide proof of your identity, your education, your work experience, and your financial resources. You may also need to provide a medical certificate and a criminal record check. Be sure to have all the needed documents at hand so there won’t be a delay in the application process or to make sure you don’t have to start over.

Time to start applying

You can apply for a residence permit at the Dutch embassy or consulate in the country that you live in. Another way to apply for a residence permit is online if you are already living in the Netherlands. As an employer, one might be in need of some help, for example when hiring a highly skilled migrant. In those cases an employer might be inclined to use the help of an employer of record, such as Dutch Employer of Record who is the specialized Employer of Record in the Netherlands.

Pay the application fee

Depending on the work visa or residence permit you are applying for, the application fee may vary. As of writing there is a range of between €140,00 and €350,00. It is good practice to check the prices beforehand.

Make and attend a biometrics appointment

Depending on your nationality, you might need to schedule an appointment to provide biometric data (fingerprints and photo) at an IND office or a Dutch embassy or consulate.

Attend an interview (if this is required)

In some cases, you may be required to attend an interview at an IND office. This is usually for more complex applications or when additional information is needed.

Now it’s time to wait

Once your application is processed, you’ll receive a decision. The processing time for a residence permit application in the Netherlands can take several months. You will be notified of the decision on your application by email or post. If approved, you’ll receive a residence permit sticker in your passport. If you’re outside the Netherlands, you might need to collect your residence permit from a Dutch embassy or consulate. After this step, the only thing left is to enjoy and employ your work visa or residence permit in the Netherlands!

Tips and tricks regarding the application process for a work visa in the Netherlands

You do not have to reinvent the wheel when it comes to applying for a work visa or permit in the Netherlands. A lot of people have gone before you and we are sure a lot will follow. During this time Dutch Employer of Record, which is the specialized EOR service in the Netherlands, has gathered some tips for you, so your process will go as smoothly as possible.

  • Start the application process early. The processing time for a residence permit application can take up to several months, so it is important to start the process early on.
  • Make sure you have all the required documents at hand. The IND (Immigration and Naturalisation Service) will not accept your application if you do not have all the required documents.
  • Check the application requirements carefully. The requirements for a work visa or residence permit in the Netherlands can change, so it is important to check the requirements carefully before you apply.
  • Use an employer of record if your employer does not have experience with applying. An employer of record can help you on the way with the application process for a residence permit. This can be a great option if you are not familiar with the Dutch immigration system. Dutch Employer of Record in the Netherlands is there to help employers and employees such as highly skilled migrant workers.
  • Financial Requirements: Ensure you meet the financial requirements for your chosen permit. Having sufficient funds is crucial for a successful application.
  • Medical Insurance: Have valid health insurance coverage for the duration of your stay in the Netherlands. Without it your application will not be approved.
  • Check the IND Website: Regularly check the IND website for updates, requirements, and any changes to the application process.
  • Consult Experts: If you’re unsure about any aspect of the application, consider seeking legal advice or assistance from professionals, such as Dutch Employer of Record, who specialize in immigration matters.

One of the tips mentioned above is to seek the help of an employer of record. Here are some advantages of using an employer of record that is based in the Netherlands, such as Dutch Employer of Record:

  • They can help you with the application process. An employer of record can help you gather the required documents and complete the application form.
  • They can advise you on the requirements. An employer of record can advise you on the requirements for a residence permit and help you make sure that you meet all of the requirements. Or advice you on what work visa or residence permit might be a better fit with your situation.
  • In case your employer is not a recognized sponsor by the IND, Dutch Employer of Record can act as the affiliated recognized sponsor to be compliant
  • They can provide support. An employer of record can provide support throughout the application process, including answering your questions.

Utilize the help of Dutch Employer of Record during the application process

The application process to obtain a work visa or permit in the Netherlands can be a bit daunting. We totally get that, which is why we are here to help. Whether you are an employee or employer, enlisting the help of an employer of record has many benefits. Dutch Employer of Record is here to help you on your way with and lend a helping hand when you might experience any trouble during the process. Curious to see how we lighten the burden? Create a profile or get in contact!

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